KEEP IRS MAIL REACHABLE WHEN YOUR LLC CHANGES ADDRESS
EINForeigner — private preparation worksheet — November 4, 2026
https://einforeigner.com/llc-address-change-mail-continuity/

Changing a mailbox vendor, state record or bank address does not prove that the IRS record changed. Prepare a transition file that identifies each address role and who will receive correspondence while the change is being processed.

Keep this sheet and sensitive identifiers in your own secure records. Do not send them to this site. This is not an IRS form, filing or authorization.

WORKSHEET
For each field, attach the named evidence or mark UNKNOWN; do not fill a gap from memory.

1. Address map
What to record: Old mailing, new mailing and business location, each with evidence and effective event date; mark unchanged roles.
Your record: ____________________
Evidence file/reference and date: ____________________
Open question: ____________________

2. Reception plan
What to record: Authorized recipient; old service end/forwarding dates; new access confirmation and time-sensitive mail routing.
Your record: ____________________
Evidence file/reference and date: ____________________
Open question: ____________________

3. Open correspondence
What to record: Notice/case, issue and received dates, address used and action deadline transcribed from the actual notice.
Your record: ____________________
Evidence file/reference and date: ____________________
Open question: ____________________

4. Change evidence
What to record: Applicable form/process, authorized signer, exact copy sent, destination source checked on date and delivery evidence.
Your record: ____________________
Evidence file/reference and date: ____________________
Open question: ____________________

5. Observed result
What to record: Later IRS correspondence/confirmation, address shown, date observed, remaining question and follow-up record.
Your record: ____________________
Evidence file/reference and date: ____________________
Open question: ____________________

WORKED REFERENCE — FICTIONAL, NOT YOUR RECORD
Only the state filing changed
Harbor’s state portal shows its new address, but the IRS notice still shows the old one.
Keep the state update as separate evidence; locate the IRS change submission and manage both mailbox paths.

COMPLETION CHECK
The transition record is useful when mail can be received during the handoff and each address role has evidence. Do not mark the IRS change complete from payment to a mailbox provider or shipment tracking alone.

SOURCES
IRS Form 8822-B, rev. December 2019: address roles, signature and instructions
https://www.irs.gov/pub/irs-pdf/f8822b.pdf
IRS address-change FAQ: notification, forwarding and processing
https://www.irs.gov/faqs/irs-procedures/address-changes/address-changes